Privacy policy

Privacy Policy

ADVAN ENTERPRISE INC. (the “Company”, “we” or “our”) hereby established this privacy policy (this “Policy”) in regard to the handling of the Personal Information of Users (the “Users”, “you” or “your”) of the Company’s services (the “Services”) and appropriately handle personal information based on this Policy.

 

Article 1 (Personal Information)

“Personal Information” in this Policy means “Personal Information (kojin jouhou)” as defined in the Act on the Protection of Personal Information of Japan (Act No. 57 of 2003; “Personal Information Protection Act”); and, therefore, means information which can identify a specific living individual by name, date of birth or other description contained in such information (including any information that can be easily collated with other information and thereby used to identify a specific individual); or which includes a code that can identify a specific individual.　

 

Article 2 (Personal Information to be Acquired)

The Company acquires the following Personal Information from Users if and when the Users create accounts and make purchases through the Services:

(a)     Name

(b)    Postal Mailing address

(c)     Email address

(d)    Credit card information

(e)     Other information necessary for improving the Services

 

Article 3 (Purpose of Use of Personal Information)

We may acquire and use the Personal Information of Users of our Services within the scope necessary for the following purposes. If we seek to use such Personal Information beyond the following purposes, we will obtain the prior written consent of the Users whose Personal Information is concerned:

(a)     to provide the Services;

(b)    to notify Users of new functions or updated information about the Services, campaigns, and our other services;

(c)     to inform maintenance of the Services or important news regarding the Services;

(d)    to answer comments and questions regarding the Services (including confirming Users identification);

(e)     to report to Users the situation regarding the use of the Services;

(f)     to request Users to answer any questionnaires and questions regarding the Services or to attend events, or to report the answers of such questionnaires and questions or results of such events to such Users;

(g)    to conduct research on and provide analysis of the usage history or personal communication of the Services and to utilize the results of such research and analysis for the improvement and development of the Services and to deliver any promotional materials; and

(h)    to identify Users who have violated the Terms of Use or who intend to use the Services for unlawful or illegitimate purposes and to block their use of the Services.

 

Article 4 (Use of Cookies)

1.    The Company uses Cookies and other information collection modules (“Cookies”) to analyze access to the Services to obtain access information and browsing information of Users to the Services. In addition, this information obtained through Cookies (“Cookie Information”) does not contain any information that can identify and determine the Users on a standalone basis.

2.    Users can set their preferences for using Cookies on the Services. If you do not allow the use of Cookies, you may disable them in the settings of the Users’ browser; provided, however, that if you disable the Cookies, the convenience of the Services may be impaired or the scope of use of services provided by the Services may be limited.

3.    In addition to the purpose of operating, maintaining, and improving the quality of the Services, the Company will use Cookie Information for the development and improvement of the Company’s products and services and for the distribution of advertisements tailored to the status of usage of the Services by the Users.

 

Article 5 (Management and Protection of Personal Information)

We will carefully and closely manage Personal Information and will not disclose or provide such Personal Information to any third parties without the prior written consent of Users whose Personal Information is concerned, except in the following circumstances and shall take precautional and correctional measures to an illegal access to Personal Information, risks of loss, destruction or leakage of Personal Information considering a security perspective:

(a)     if such disclosure of Personal Information is necessary for the protection of the life, body, or property of a person and it is difficult to obtain the consent of such person;

(b)    if such disclosure of Personal Information is necessary for improving public health or promoting the sound growth of children and it is difficult to obtain the consent of the person whose Personal Information is concerned;

(c)     if such disclosure of Personal Information is necessary for cooperating with a state organ, a local government, or an individual or a business operator entrusted by such state organ or local government in executing the affairs required by laws and regulations, and if obtaining the consent of the person whose Personal Information is concerned is likely to hinder the execution of such affairs; and

(d)    if it is permitted by laws and regulations.

 

Article 6 (Entrustment of Personal Information Handling)

We may entrust an individual or a business operator to handle Personal Information in whole or in part. In such case, we will examine their eligibility sufficiently, obligate such individual or business operator to maintain confidentiality obligations by contract, and perform the necessary and appropriate supervision over such individual or business operator.

 

Article 7 (Disclosure of Personal Information)

Users may request the Company to disclose Personal Information held by the Company in accordance with the procedures set forth in Article 10. Upon receiving such a request from the Users, we will disclose the information to the Users without delay; provided, however, if the following would be applicable, we may decide not to disclose whole or part of the information, in which case we will send a notification to that effect without delay.

(a)     if such disclosure is likely to harm the life, body, property, or other rights or interests of such User or any other third parties;

(b)    if such disclosure is likely to hinder the proper execution of our business and

(c)     if such disclosure may result in a violation of any laws and regulations.

 

Article 8 (Correction of Retained Personal Data)

1.    If the Personal Information of Users held by the Company is false, the Users may request that we make the correction of, the addition to, or the deletion of such Personal Information (“Correction”) in accordance with the procedure prescribed in Article 10.

2.    If we receive the request as stipulated in the immediately preceding paragraph, we will conduct necessary research without delay, and if the result of such research finds any ground, Correction will be made to such Personal Information without delay.

3.    If we make any judgment as to whether to implement the Correction in accordance with the immediately preceding paragraph, we will notify the Users of such judgment without delay.

 

Article 9 (Discontinuation of Personal Information Use)

1.    Any Users may request that we cease to make the utilization of, make the erasure of, or cease the third-party provision of, personal data retained by the Company (“Cessation”), in accordance with procedures set out in Article 10. However, in cases of Cessation by any User, it might be probable that the Services might not be provided to such User in a proper manner.

2.    Upon request as stipulated in the immediately preceding paragraph, we will conduct necessary research without delay. If we consider as a result of such research that such request is well-grounded, we will implement Cessation of such personal data without delay; provided, however, that if such Cessation is unduly expensive or is otherwise difficult to implement and alternative measures to protect the rights and interests of the Users are available, then we will take such measures instead.

3.    If we reach any conclusion as to whether to implement Cessation in accordance with the immediately preceding paragraph, we will notify the Users of such conclusion without delay.

 

Article 10 (Procedures for Disclosure of Personal Information)

When making a request, as stipulated in Articles 7 through 9, please contact the customer desk as stipulated in Article 14.

 

Article 11 (Procedures for Amending Privacy Policy)

We will review the content of this Policy appropriately and endeavor to improve this Policy. The content of this Policy can be amended unless otherwise stipulated in laws, regulations, and this Policy. The amended Policy will be valid when notified to all Users or uploaded on our website in accordance with our procedures.  

 

Article 12 (Compliance with Laws, Regulations and Norms)

We will comply with the laws and regulations in Japan and other rules that apply to the use of Personal Information we retain.

 

Article 13 (Address, Name of Representative and Personal Data Protection Officer)

The address, name of the representative and name of the personal data protection officer of the Company are:

Address: 1-17-12-204 Komone, Itabashi-ku, Tokyo

Representative: Kenji Asai

Personal Data Protection Officer: Kenji Asai

 

Article 14 (Customer Desk)

For inquiries concerning our policy of handling of Personal Information, please contact us below at:

 

Customer Desk of ADVAN ENTERPRISE INC.

 

Established on and valid from [5/24, 2024]